Roles & Permissions

DailyPlay uses role-based access control to manage what team members can do within an organization.

Available Roles

Owner

The highest level of access. Owners have complete control over the organization.

Permissions:

✅ All Admin permissions
✅ Delete the organization
✅ Transfer ownership
✅ Manage billing (when applicable)

Who should be Owner:

Founders
Business owners
Primary stakeholders

:::note Every organization must have at least one Owner. :::

Admin

Full management capabilities without organization-level controls.

Permissions:

✅ All Editor permissions
✅ Invite and remove members
✅ Change member roles (up to Admin)
✅ Manage organization settings
✅ Access all analytics

Who should be Admin:

Department heads
Team leads
Senior managers

Editor

Content creation and management access.

Permissions:

✅ Create new games
✅ Edit existing games
✅ Manage vouchers and prizes
✅ Publish and archive games
✅ View analytics for their games

Who should be Editor:

Content creators
Marketing specialists
Campaign managers

Analyst

View-only access focused on data and analytics.

Permissions:

✅ View all games
✅ Access full analytics dashboard
✅ Export analytics data
❌ Cannot create or edit content

Who should be Analyst:

Data analysts
Business intelligence teams
Reporting specialists

Viewer

Basic view-only access.

Permissions:

✅ View published games
✅ View basic analytics
❌ Cannot create or edit anything
❌ Limited analytics access

Who should be Viewer:

External stakeholders
Clients (for review purposes)
New team members (temporary)

Permission Matrix

Permission	Owner	Admin	Editor	Analyst	Viewer
View games	✅	✅	✅	✅	✅
Create games	✅	✅	✅	❌	❌
Edit games	✅	✅	✅	❌	❌
Delete games	✅	✅	✅	❌	❌
Manage vouchers	✅	✅	✅	❌	❌
Configure prizes	✅	✅	✅	❌	❌
View full analytics	✅	✅	✅	✅	❌
Export analytics	✅	✅	✅	✅	❌
Invite members	✅	✅	❌	❌	❌
Remove members	✅	✅	❌	❌	❌
Change member roles	✅	✅*	❌	❌	❌
Manage organization settings	✅	✅	❌	❌	❌
Delete organization	✅	❌	❌	❌	❌
Transfer ownership	✅	❌	❌	❌	❌

* Admins can only assign roles up to Admin level, not Owner.

Role Hierarchy

Roles follow a hierarchy where higher roles can manage lower roles:

Owner
  └── Admin
        └── Editor
              └── Analyst
                    └── Viewer

Key Rules:

You can only assign roles at or below your level
You cannot change your own role
Higher roles inherit all permissions from lower roles

Choosing the Right Role

Scenario-Based Recommendations

Scenario	Recommended Role
Full-time employee, creates games	Editor
Manager overseeing team	Admin
External agency partner	Editor or Viewer
Client reviewing campaigns	Viewer
Data team member	Analyst
C-suite executive	Owner or Admin
Intern/trainee	Viewer
Freelance designer	Editor

Upgrading and Downgrading Roles

When to Upgrade

Employee takes on more responsibility
Temporary elevation for a specific project
Promotion within the team

When to Downgrade

Change in job responsibilities
Project completion (for temporary elevations)
Security concerns

:::tip[Principle of Least Privilege] Always assign the minimum role required for someone to do their job. This improves security and reduces the risk of accidental changes. :::

Troubleshooting

”You cannot assign a role higher than your own”

You’re trying to promote someone to a level above yours. Ask an Owner or higher-level Admin to make this change.

”Cannot modify the last owner”

Every organization needs at least one Owner. To step down as Owner, first assign another member as Owner.

Member can’t access feature

Check their role has the required permission in the matrix above. Upgrade their role if needed.

Next Steps

Manage Members in your organization
Set up Rewards & Prizes for your games