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DailyPlay Docs

Managing Members

Collaborate with your team by inviting members to your organization and managing their access.

Inviting Members

Section titled “Inviting Members”

How to Invite

Section titled “How to Invite”
  1. Go to your Organization dashboard
  2. Navigate to the Members section
  3. Click Add Member
  4. Enter the member’s email address
  5. Select a role for the new member
  6. Click Invite

What Happens Next

Section titled “What Happens Next”
  1. The invited person receives an email notification
  2. They sign in or create a DailyPlay account
  3. They’re automatically added to your organization
  4. They can access organization resources based on their role

:::note[Pending Invitations] Invited members who haven’t signed up yet will appear as pending. They’ll be added once they create an account with that email address. :::

Viewing Members

Section titled “Viewing Members”

The Members section shows all team members with:

ColumnDescription
NameMember’s display name
EmailTheir email address
RoleCurrent role (Owner, Admin, etc.)
StatusActive or Pending
JoinedWhen they joined the organization

Changing Roles

Section titled “Changing Roles”

Organization admins and owners can change member roles:

  1. Find the member in the list
  2. Click on their current role
  3. Select a new role from the dropdown
  4. Confirm the change

Role Change Rules

Section titled “Role Change Rules”
  • You can only assign roles equal to or lower than your own
  • Owners can assign any role, including Admin
  • Admins cannot promote someone to Owner
  • You cannot change your own role (except Owners stepping down)

Removing Members

Section titled “Removing Members”

To remove a member from the organization:

  1. Find the member in the list
  2. Click the Remove button (trash icon)
  3. Confirm the removal

What Happens When Removed

Section titled “What Happens When Removed”
  • They immediately lose access to the organization
  • Games they created remain in the organization
  • Their personal account is not affected
  • They can be re-invited later if needed

:::caution[Owner Removal] Organizations must have at least one Owner. You cannot remove the last Owner without transferring ownership first. :::

Transferring Ownership

Section titled “Transferring Ownership”

To transfer ownership to another member:

  1. Promote the new owner to Admin first (if not already)
  2. Contact DailyPlay support for ownership transfer
  3. Or: Have the new owner create a new organization and migrate content

:::note[Coming Soon] Self-service ownership transfer will be available in a future update. :::

Member Limits

Section titled “Member Limits”
PlanMember Limit
FreeUp to 5
ProUnlimited

Best Practices

Section titled “Best Practices”

Invite Strategically

Section titled “Invite Strategically”
  • Only invite people who need access
  • Use the minimum role required for their tasks
  • Review member list periodically

Role Assignment

Section titled “Role Assignment”
Team Member TypeRecommended Role
Founder/CEOOwner
Marketing ManagerAdmin
Content CreatorEditor
Data AnalystAnalyst
External StakeholderViewer

Security

Section titled “Security”
  • Remove members promptly when they leave your team
  • Review roles quarterly
  • Use Editor role for contractors instead of Admin

Troubleshooting

Section titled “Troubleshooting”

Member not receiving invitation

Section titled “Member not receiving invitation”
  • Check they’re using the correct email
  • Ask them to check spam/junk folders
  • Re-send the invitation

Can’t change someone’s role

Section titled “Can’t change someone’s role”
  • Verify you have Admin or Owner permissions
  • You cannot assign a role higher than your own
  • Check if they’re the last Owner

Member can’t access resources

Section titled “Member can’t access resources”
  • Confirm they accepted the invitation
  • Verify their role has the necessary permissions
  • Check if they’re viewing the correct organization

Next Steps

Section titled “Next Steps”