# Managing Members

Collaborate with your team by inviting members to your organization and managing their access.

## Inviting Members

### How to Invite

1. Go to your **Organization** dashboard
2. Navigate to the **Members** section
3. Click **Add Member**
4. Enter the member's email address
5. Select a role for the new member
6. Click **Invite**

### What Happens Next

1. The invited person receives an email notification
2. They sign in or create a DailyPlay account
3. They're automatically added to your organization
4. They can access organization resources based on their role

:::note[Pending Invitations]
Invited members who haven't signed up yet will appear as pending.
They'll be added once they create an account with that email address.
Invitations expire after 30 days.
:::

### Revoking Invitations

Owners and Admins can revoke pending invitations:

1. Find the pending invitation in the members list
2. Click the **Revoke** button
3. The invitation is permanently cancelled

To re-invite someone after revoking, send a new invitation.

---

## Viewing Members

The Members section shows all team members with:

| Column     | Description                       |
| ---------- | --------------------------------- |
| **Name**   | Member's display name             |
| **Email**  | Their email address               |
| **Role**   | Current role (Owner, Admin, etc.) |
| **Status** | Active or Pending                 |
| **Joined** | When they joined the organization |

---

## Changing Roles

Organization admins and owners can change member roles:

1. Find the member in the list
2. Click on their current role
3. Select a new role from the dropdown
4. Confirm the change

### Role Change Rules

- You can only assign roles **equal to or lower than your own**
- Owners can assign any role, including Admin
- Admins cannot promote someone to Owner
- You cannot change your own role (except Owners stepping down)

---

## Removing Members

To remove a member from the organization:

1. Find the member in the list
2. Click the **Remove** button (trash icon)
3. Confirm the removal

### What Happens When Removed

- They immediately lose access to the organization
- Games they created remain in the organization
- Their personal account is not affected
- They can be re-invited later if needed

:::caution[Owner Removal]
Organizations must have at least one Owner. You cannot remove the last
Owner without transferring ownership first.
:::

---

## Transferring Ownership

Owners can transfer ownership by promoting another member:

1. Find the member in the list
2. Change their role to **Owner**
3. The organization now has multiple Owners
4. Optionally, demote yourself to Admin or another role

:::caution[Last Owner]
You cannot demote or remove yourself if you're the only Owner. Promote someone else to Owner first.
:::
---

## Member Limits

| Plan             | Member Limit |
| ---------------- | ------------ |
| **Starter**      | 1            |
| **Professional** | 5            |
| **Business**     | 50           |
| **Enterprise**   | 1,000        |

Upgrade your plan in organization settings to add more seats.

---

## Best Practices

### Invite Strategically

- Only invite people who need access
- Use the minimum role required for their tasks
- Review member list periodically

### Role Assignment

| Team Member Type     | Recommended Role |
| -------------------- | ---------------- |
| Founder/CEO          | Owner            |
| Marketing Manager    | Admin            |
| Content Creator      | Editor           |
| Data Analyst         | Analyst          |
| External Stakeholder | Viewer           |

### Security

- Remove members promptly when they leave your team
- Review roles quarterly
- Use Editor role for contractors instead of Admin

---

## Troubleshooting

### Member not receiving invitation

- Check they're using the correct email
- Ask them to check spam/junk folders
- Revoke the invitation and send a new one

### Can't change someone's role

- Verify you have Admin or Owner permissions
- You cannot assign a role higher than your own
- Check if they're the last Owner

### Member can't access resources

- Confirm they accepted the invitation
- Verify their role has the necessary permissions
- Check if they're viewing the correct organization

## Next Steps

- Learn about [Roles & Permissions](/organizations/roles)
- Set up [Vouchers](/rewards/vouchers) for your team